Job Costing

Job Costing & Invoicing

Know Your Numbers● Before the Job Closes Out●

Track costs against estimates in real time. Catch overruns before they hurt. Invoice faster. Get paid sooner.

Job Costing That Runs at the Speed of Your Operation●

Spreadsheets can't keep up with field reality.

Labor hours. Material quantities. Equipment time. Sub costs. You can track it all in spreadsheets — if you have time and energy to waste. By the time data lands in a spreadsheet, it’s stale. By the time you see overruns, it’s too late to do anything about them.

WorkOps captures costs in real time, the moment they happen. You see margin every day, not every month.

Four Capabilities

The Financial Controls You Actually Use●

Real-time cost tracking, budgets that protect margins, and invoicing that happens in minutes instead of weeks.

Real-Time Cost Tracking

Labor entered as crews clock in. Materials logged as they’re used. Equipment time captured automatically. Subs billed in as invoices arrive. Every cost hits your system the day it happens.

Budget vs. Actual Visibility

Every job starts with a budget. Every day, you see how costs compare. $50K budget. $32K spent. $18K remaining. When an overrun appears, you catch it in week two, not month three.

One-Click Invoice Generation

Built-in invoice templates. AIA or lump-sum. Tie to cost codes and phases. Generate, review, send. Cycle time: 3 days instead of 21.

Change Order Tracking

New scope appears. You generate a change order in the system. Client approves. Costs flow into a separate bucket. Final margin reflects the new reality.

Real Results

Contractors Who Know Their Margins●

"$8M hospital renovation — knew margin to the dollar every week. Caught $200K overrun in week three. Recovered it through change orders."

DM

Derek Matthews

Project Executive, Healthcare Construction

"Invoicing cycle: 21 days to 3. Cash flow never been better. We invoice on the work's schedule, not months later."

SM

Susan Martinez

Controller, Commercial Mechanical

"Cost code structure matches how we actually think about our jobs. Setup took two days. It just worked."

JT

James Torres

Director of Finance, Multi-Division GC

QUESTIONS?

About Costing●

Answers to the questions dispatchers ask most.

How does real-time costing actually work?

Crew clocks in to a job/cost code. Time tracking records hours automatically. Materials are logged as they’re purchased or used on site. Equipment times are captured. All of it flows into the job’s cost sheet in real time. No data entry lag.

Can I set up custom cost codes?

Yes. You define your cost code structure. Labor, materials, equipment, subs — however you organize them. Every crew member clocks in to a cost code. Every material purchase ties to a cost code. Your structure, your rules.

Does it work with AIA billing formats?

Yes. AIA 1.3, lump-sum, unit price — we support all formats. Invoice templates are customizable. Generate AIA contracts, standard invoices, or custom formats from your job data.

How does it connect to accounting?

WorkOps integrates with QuickBooks, Sage, and other accounting platforms. Job costs sync directly. Invoices created in WorkOps can be exported to accounting automatically. No manual entry, no reconciliation headaches.

What about sub costs and vendor invoices?

Upload vendor invoices directly. Tag them to specific jobs and cost codes. Material costs automatically flow into job costs. When invoices arrive from subs, assign them to projects. Everything tracks back to the job. All locations appear in one dispatch board. You can create shared crew pools, assign crews across locations, and manage everything from one view. Each location can have its own supervisor if needed.

Your Margins Are Too Tight for Spreadsheets●

One platform. Real numbers. The insight you need to protect what matters most.